Personal Assistant

We are looking for a Personal Assistant with excellent organisation to primarily support the Operations Director and his core team (Quality, Procurement, Programs Director) as well as the Chief Revenue Officer.

The role:

  • You will be responsible for arranging diaries and organising meetings and appointments, often controlling access to the manager/executive depending on how the Manager likes to work
  • All members of staff will be travelling regularly so you will be working with the travel agent to arrange travel, transport and accommodation
  • Prepare meeting agendas, perform research for meetings when required
  • Maintain a strong working relationship with other relevant departments
  • Reminding the manager/executive of important tasks and deadlines, typing, compiling and preparing reports, presentations and correspondence
  • Administration on Salesforce (training will be provided)
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Administrative support for expenses using our IT systems
  • Supporting the Director of Operations with “war rooms” (company and project updates)
  • Working closely with other PA and administrative staff to organize company events.

What we need to see:

  • Exceptional written and oral communication skills
  • Excellent word processing and IT skills, including knowledge of a range of software packages
  • The ability to work under pressure and to tight deadlines
  • Good organisational and time management skills
  • Excellent interpersonal skills
  • The ability to work on your own initiative, flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines; discretion and an understanding of confidentiality issues.

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